LEARN THE PRODUCTIVITY SECRETS OF TOP PERFORMERS

This guide will teach you how to get unstuck, prioritize and make remarkable progress every single day

7 common Productivity myths busted

  1. Productivity is not about working hard
  2. Productivity is not about getting everything done
  3. Productivity is not about delegating to others
  4. Productivity is not about time management
  5. Productivity is not about optimizing people and processes
  6. Productivity is not just about producing results
  7. Productivity is not about personal effectiveness

Productivity is about – Making the greatest use of your available time and resources to accomplish what really matters!

Productivity Practice #1 – Take it all out of your mind

One of the key reason of low productivity are the distractions triggered inside our mind. These internal distractions are quite natural because there is too much going on in our lives all the time. Here is a simple example of the internal distraction I am talking about.

Imagine, you are working on an important project report that needs to finished today. Suddenly you thought about the promise made to your wife for planning that long pending vacation.  You did not think of it consciously, but your mind popped it up – out of nowhere. What now? You might start Googling or call your travel agent. Or you might just try to forget it so that you can focus back to your current task. Either ways, your mind got distracted impacting your productivity right away. This brings us to the first principle of Productivity.

The Principle: A clear mind is source of powerful actions

The Practice: Clearing your mind like an empty container

Take at least 2-3 hours off from your day, preferably on a weekend so that you are least distracted. Tell everyone that you are not available during this period. Take a compact spiral notebook or some blank sheets of paper and start writing down all “stuff” that needs to happen in your life. This is not your traditional “to-do” list.  The “stuff” can be a variety of things that needs to done either by you or by others. It should have happened in past or it needs to happen in the next few minutes or in distant future.

Here are a few pointers where your “stuff” can come from:

  1. Official tasks such as documenting, organizing papers, storing references
  2. New hobby idea or a business idea you need to work upon
  3. Calling list – Includes calling to family members, office, interview, appointment or socializing
  4. Planning for that trip, vacation or holidays
  5. Sorting out issues with someone or taking a decision on something
  6. Stuff related to finance, banking, investment or mortgage
  7. Commitments made to yourself
  8. Commitments made to others
  9. Unfinished tasks or projects
  10. Shopping or selling something
  11. Home or office improvement work
  12. Following up with someone on something

Out of these items, chances are that you might find some tasks that are really urgent. Do them on the very same day or the very next hour once you are done writing your stuff. In the next 24 hours, make it a conscious habit to write all your stuff on a piece of paper.  The moment you think about something that needs to be done, write it down. Don’t do it without writing it down first. Initially, you might find it a bit unnatural but as soon as you start doing it, you will find yourself much more free and focussed.

Keep practicing until you make it an integral part of your daily life, like brushing your teeth. If you stop doing it for a couple of days, don’t beat yourself, start fresh and keep going. Use one single place to collect all your stuff so that you can come back and reference it later.

We are building a solid foundation for amazing productivity and creativity…keep it up!

Once you have collected everything in your physical and psychological world that is pulling your attention, it’s time to process and organize it. Head over to the Productivity Practice of Staying Organized.

How to improve productivity at workplace

Due to constantly rising number of distractions, Personal Productivity has become a major challenge at workplace. According to a recent study, an average person at work spends 2.1 hours in distractions everyday. Moreover, an he/she is interrupted every 11 minutes and it takes around 25 minutes to re-focus. Another major reason for lack of productivity is multi-tasking.

Here are a few simple practices you can follow to dramatically improve your productivity at workplace:

1. Set  your priorities realistically – Assess your time and available resources guided by outcomes to set your priorities. This should be done on the previous day. Before taking a task on high priority, ask yourself these questions –  Is this task going to be useful towards making progress in the most important goals? Can this task be deferred for a task which is more important? Can I delegate it to someone else?

2. Treat first 3 hours like gold mine – First 3  hours of your day are most critical. Try to pump out as much as you can in the first 3 hrs. Get your top priority task done in this time. If possible, turn-off your cell phone and internet so that you can give your 100%.

3. Check your e-mails only twice a day – If the nature of your work does not involve a “customer support” like role then don’t try to be one. Check your e-mail twice a day, once at the beginning and second at the end of the day.

4. Work after allocating time to the task – This is lesser known but real secret to great productivity. Before you start a task, tell yourself  the time you will take to finish it. For example, I told myself to write this blog post in less than 60 minutes. As soon as your brain has a constraint of time, it starts processing the “most useful” information faster. It is in full action. Try doing this and you will love the results.

5. Stop multi-tasking – Multi-tasking is the biggest curse of our times. The moment you start doing two tasks, you spread yourself into half for each of them and none of them gets it’s due.

6. Review work done or not done during the day – At the end of the day, review the tasks done or not done during the day. Re-prioritize your tasks and choose the top 3-5 tasks you will get done next day.

Once you start following these practices, you will notice a remarkable increase in your productivity and a sense of self satisfaction.

What Productivity tricks do you follow at workplace?

A clear mind can boost your productivity

In the previous blog post, I showed you a very simple way to supercharge your productivity. If you have done those five steps, you might have felt better and a bit relaxed. The reason why you could overcome the stress is because you gave your mind the space it needed.

Let me elaborate it some more.

Our mind has a temporary memory that keeps reminding things which are open and not handled. Even right now, while you are reading this article, you might have certain thoughts that keep coming back. What are those open items? A majority of us has many such open loops, not just one or two. In fact, if you sit down and start writing about all your open items, they will run into may be 50 or 100 items at least.

The reason why these ‘open item’ thoughts come again and again is because your mind does not know when to trigger these thoughts. It only understands that there is something ‘unhanded’ and you ought to do something about it. It could be either doing that task or simply doing something about that task.While it is next to impossible to do all ‘open items’ we have immediately, it is certainly possible to do something about them. So, we wrote them down on a piece of paper (or screen). The moment you wrote them down on a piece of paper or screen, your mind was free from it because it got handled somewhere. Now your mind got the message that it need not to worry about those open items any more. As a result, you started feeling one more bit relaxed and focussed. How magical that is?

If you look at the most productive people around you, you will find that they are clear about a majority of their ‘open items’. As a result, they are much more relaxed and focussed on the immediate task on hand. So next time, when you get the thought of an ‘open item’, immediately write it down somewhere you will reference later. And see how your  mind works to your advantage!

5 steps to supercharge your productivity

During certain occasions you feel perplexed looking at the sheer amount of tasks that needs to be done. You start feeling stressed, literally submitting to the circumstances and giving all up in the form of procrastination. There is just too much to do and to little time to think and act. If you feel anything like this, doing the 5 steps below will help you get back into action:

  1. Write your ‘to-do’ list on paper or screen – Take all the tasks out of your head, into an external entity. After all your mind is not the best place to store your ‘to-do’ list.
  2. Process your ‘to-do’ items – Sort the list into three categories – immediate, later and future
  3. Pick the highest priority task – From your “immediate” list, pick one item which is a burning priority or hot on the list
  4. Identify the next action – For this “immediate” task, identify the next action you can take right now
  5. Do it – Take the action

You will notice that you instantly start feeling better. Why did this happen? Of course there are some basic mind principles at play. I will share some deeper insight into this in the next article.

Stress-free productivity

We are living in a world overflowing with information and communication. Never before in human history have we faced such infinite number of choices. While the choices are infinite, our time and attention are finite. Amidst hundreds of things to do, we tend to loose perspective and often feel lack of control in our lives. Result, we constantly remain in the state of anxiety and stress.

More than ever before, stress free productivity is the need of the hour. Our standard education system or the cutting edge software, calendars and to-do apps are not sufficient to help us live a life of stress free productivity. In my quest to look for a highly productive and stress free life, I found three patterns essential to practice stress free productivity – Clarity, Focus and Consistency.

Through this website, I will share the insight in Living a life of originality, creativity and stress free productivity by implementing three fundamental principles – Clarity, Focus & Consistency.

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